Introduction & Case description

AI Advisor for Legal-Tech

How Awakast Built VAIOT’s Multi-Agent Legal Assistant in Just 12 Weeks

Client: Vaiot

Scope of work: fullstack development of autonomous AI-Agents system delivering real-time legal intelligence

Industry: LegalTech

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70 % Faster Legal Case Processing

VAIOT is a European LegalTech innovator, regulated under VFAA, committed to democratizing access to legal services. Their vision is straightforward: empower businesses and individuals with instant, reliable, and affordable legal assistance.

VAIOT aimed to revolutionize their customer experience by launching a publicly accessible AI-powered assistant, capable of independently creating, summarizing, and refining legal documents with minimal human involvement.

The Challenge

VAIOT faced significant challenges with traditional single-model AI:

  • Rapidly changing laws: EU and national regulations frequently change, quickly making conventional AI models outdated.

  • Overloaded workflows: A single AI chatbot struggled to handle complex, varied tasks (document drafting, risk analysis), leading to slow responses and high operational costs.

  • Lengthy processing times: Human oversight was needed for nearly every client interaction.

  • Compliance pressure: Regulators required detailed traceability of AI decisions and clear sourcing of legal information.

VAIOT sought an expert partner to create a scalable, efficient, and compliant AI solution. They chose Awakast for their proven expertise in AI agent orchestration and legal-domain AI.

AI Agents orchestration

Agents seamlessly collaborate through structured communication, exchanging data, drafts, and legal references.

Custom Legal Knowledge

Integrated a powerful retrieval system containing EU legislation. AI agents retrieve real-time legal information

Human-in-the-Loop

User is curtail part of the solution and takes active part in case investigation. 

Awakast’s Solution: AI Multi-Agent Orchestration

Awakast implemented an advanced multi-agent AI system:

Specialized AI Agents:

  • Company Law Agent

  • Employment Law Agent

  • Intellectual Property Law Agent

  • Civil Law Agent

  • Fact Creator Agent

  • Legal Language Translator

  • Revision Assistant

AI Orchestration with AutoGen:

  • Agents seamlessly collaborate through structured communication, exchanging data, drafts, and legal references.

  • An advanced Supervisor Agent dynamically manages agent interactions, assigns tasks, and automatically escalates complex scenarios to human reviewers.

Custom Legal Knowledge Integration (RAG):

  • Integrated a powerful retrieval system containing EU legislation, Maltese corporate data, and relevant global legal updates.

  • AI agents retrieve real-time legal information, significantly reducing inaccuracies (hallucinations).

Human-in-the-Loop Safety:

  • Confidence-scored outputs flagged for human review when necessary.

  • Continuous feedback loops improved the system’s accuracy and reliability.

  • User is curtail part of the solution and takes active part in case investigation

Scalable Kubernetes Deployment:

  • Delivered a robust, self-hosted deployment environment using Kubernetes and automated scaling for consistent, rapid response times.

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Implementation Timeline

  • Discovery & Proof of Concept (Weeks 1–3): Defined agent roles, established orchestration methods.

  • Development and Integration (Weeks 4–11): Created agents, implemented RAG, added supervisor orchestration and human-review loops.

  • Launch & Scaling (Week 12): Successfully deployed the live public demo and production environment

Results Achieved

Awakast’s multi-agent AI solution significantly transformed VAIOT’s capabilities:

  • Up to 70% Faster Case Processing: Solution is able to reduced turnaround from 48 hours to just 14 hours per client case.

  • Immediate Customer Adoption: Over 500 clients used the live demo within the first week, generating substantial new business interest.

  • Reduced Operational Costs: Optimized AI workflows cut LLM token costs by 38%.

  • Enhanced Compliance: Full traceability and detailed audit trails provided immediate regulatory readiness.

  • Effortless Scalability: The Kubernetes deployment ensures smooth operations even under heavy user demand.

“Awakast turned our ambitious concept into a powerful, compliant, and user-friendly AI system in under three months. Their technical excellence and agent orchestration experience delivered incredible results.”
— Pawel Stopczynski, CEO, VAIOT

Why Choose Awakast?

Awakast specializes in:

  • AI Agent Orchestration: Expertly managing complex interactions between multiple specialized AI models.

  • Custom Retrieval Systems: Domain-specific retrieval setups that provide accurate, reliable, and up-to-date information.

  • Compliance and Security: Transparent, auditable AI decision-making tailored to meet stringent regulatory standards.

  • Self-Managed AI Infrastructure: Powerful, self-hosted Kubernetes environments enabling clients to fully own their AI operations.

Looking Forward

Awakast and VAIOT continue to expand this AI Multi-Agent system into additional legal and compliance domains, showcasing the adaptability and speed of implementation possible through expert AI orchestration

read more:

  • https://vaiotltd.medium.com/vaiot-ai-driven-legal-technology-ec81372854ff
  • https://www.toolify.ai/ai-news/vaiots-ai-legal-assistant-revolutionizing-legal-workflows-3371806
  • https://vaiotltd.medium.com/introducing-our-new-technology-ai-legal-multi-agents-d9f9d8db96ba